DETAILED GUIDE TO FORMAL IMPORTS FROM CHINA

Today, formal imports from China have become the preferred method for many businesses seeking to minimize risks in the transportation of goods. What are the benefits of formal imports from China? Let’s explore this topic in detail with Smart Link Logistics in the article below!

What is Formal Import from China?

Formal import refers to legally authorized trade through international border gates between Vietnam and China. Goods are transported to Vietnam via the following main methods:

• By land: Through major border gates such as Huu Nghi (Lang Son), Mong Cai (Quang Ninh), and Kim Thanh (Lao Cai).
• By sea: Via key ports including Hai Phong, Cat Lai (Ho Chi Minh City), and Da Nang.
• By air: Imported through Tan Son Nhat and Noi Bai airports.

When conducting formal imports, goods must undergo inspection and supervision by regulatory authorities. Businesses must fulfill tax obligations in accordance with regulations and ensure that goods meet the required standards for origin, quality, and food safety before customs clearance.

Types of Formal Imports from China to Vietnam

Currently, there are two common methods of formal import:

• Direct Import: The importing business is listed on the customs declaration, directly negotiates pricing, signs contracts, and completes import procedures. This method allows better control over product quality and costs.
• Entrusted Import: The business utilizes a third-party import service provider. The service provider is responsible for the customs declaration, import procedures, and transportation of goods to Vietnam.

Key Stakeholders in the Formal Import Process

The formal import process involves multiple stakeholders, including:

• Importing Business: The entity that seeks to import goods from China.
• Import Service Provider: The intermediary that assists with import procedures.
• Customs Authorities: The regulatory body responsible for inspecting, supervising, and approving customs clearance.
• Ports and Border Gates: Locations where goods are received and inspected before clearance.

Costs Associated with Formal Imports from China

In addition to purchasing costs, businesses should also consider the following expenses:

• Customs clearance fees
• Import permit application fees
• Import duties and value-added tax (VAT)

Benefits of Formal Imports from China

Compared to informal cross-border trade, formal imports offer several advantages:

• Legal compliance: Goods imported through formal channels adhere to government regulations, reducing legal risks for businesses.
• Complete and valid documentation: Including VAT invoices, Certificates of Origin (C/O), and customs documents.
• On-time delivery: Ensuring goods arrive in the correct quantity and quality without damage or loss.

Formal Import Process from China

1. Document Verification

Before proceeding with imports, businesses must prepare a full set of documents, including:

• Sales Contract
• Commercial Invoice
• Packing List
• Import Declaration
• Transport Documents (Bill of Lading, Airway Bill, etc.)
• Import Permit (if required)

2. Customs Declaration

The VNACCS/VCIS electronic customs declaration system allows businesses to submit declarations efficiently. Once submitted, the system assigns a clearance channel:

• Green channel: Goods are cleared immediately.
• Yellow channel: Additional documentation is required for verification.
• Red channel: Goods undergo both document and physical inspections.

3. Tax Payment and Delivery Order Collection

Businesses must determine applicable import duties and complete tax payments before collecting their goods.

4. Completion of Customs Clearance and Transportation

After customs clearance, goods are transported to the importer’s warehouse or distributed to customers.

Key Considerations for Formal Imports from China

• Verify suppliers carefully: Ensure that Chinese partners are reputable to avoid quality issues.
• Check import restrictions: Confirm that the goods are not on Vietnam’s list of prohibited imports.
• Prepare complete documentation: Proper paperwork ensures smooth customs clearance and prevents unexpected costs.

Formal import from China is a safe and efficient solution for Vietnamese businesses. We hope this article has provided a comprehensive overview of this import method! If you need legal support or assistance with customs procedures in import-export activities, please contact Smart Link Logistics for fast and efficient consultation. With over 14 years of experience in the transportation field, we are proud to accompany you throughout your journey.