DETAILED PROCESS OF EXPORTING AGRICULTURAL PRODUCTS TO THE EU

Vietnam is among the world’s leading exporters of agricultural products. The European Union (EU) is considered a highly potential market due to its high demand and preferential tariffs under the EVFTA agreement. However, exporting agricultural products to the EU requires businesses to strictly comply with regulations and standards to ensure product quality.

In this article, Smart Link Logistics provides a detailed guide on the process of exporting agricultural products to the EU, helping businesses save time and costs.

1. Agricultural Products Exported to the EU

The EU is one of Vietnam’s largest importers of agricultural goods. Some of the key products exported to this market include:

• Cashew nuts

• Coffee

• Black pepper

• Coconuts

• Fresh fruits (avocado, mango, dragon fruit, lychee, longan, passion fruit, etc.)

• Rice and rice-based products

• Tea

Thanks to the EVFTA, many Vietnamese agricultural products benefit from tariff exemptions or reductions, creating a significant competitive advantage for businesses.

 

2. Export Process for Agricultural Products to the EU

To successfully export agricultural products to the EU, businesses should follow these four essential steps:

Step 1: Packaging and Inspection Documentation

• Arrange and pack goods into appropriate containers (refrigerated or dry containers, depending on the product).

• Register for phytosanitary inspection and food safety testing.

• Obtain necessary certifications such as quality certificates and certificates of origin.

 

Step 2: Fumigation Process

• All agricultural shipments must undergo fumigation to ensure they are free from pests and meet EU import regulations.

• After fumigation, businesses must obtain a Fumigation Certificate to proceed with the export process.

 

Step 3: Customs Documentation and Procedures

• Prepare a complete export documentation package for customs clearance (detailed in the next section).

• Submit customs declarations and await approval.

 

Step 4: Customs Clearance and Document Submission to Importers

• After customs clearance, businesses must send all necessary documents to their EU import partners for the receiving process.

• Track the shipping progress to ensure the goods arrive on time and in optimal condition.

3. Customs Procedures for Exporting Agricultural Products to the EU

Businesses must prepare the following documents for customs clearance:

• Invoice – Commercial Invoice

• Packing List – List of packed goods

• Bill of Lading (B/L) – Shipping document

• Phytosanitary Certificate – Plant health certificate

• Fumigation Certificate – Confirmation of fumigation process

• Certificate of Origin (C/O) – Proof of product origin (if required by the importer)

Note: The EU has strict traceability regulations, so all documents must be complete and accurate to avoid risks.

 

4. Important Considerations When Exporting Agricultural Products to the EU

Choosing the Right Transportation Method

• Depending on customer requirements, businesses can choose between sea and air freight.

• For perishable goods such as fresh fruits and vegetables, refrigerated containers should be used to maintain product quality.

Compliance with Quality and Safety Standards

• The EU has strict regulations regarding pesticide residues, chemicals, and microbial contamination in food. Businesses must ensure that their products fully comply with these standards.

• Exported agricultural products must meet certifications such as GlobalGAP, HACCP, BRC, or ISO 22000.

Ensuring Clear Traceability

• Each shipment must have a planting area code and a packing facility code that meet EU regulations.

• Export documents should clearly outline the production, harvesting, and packaging processes to ensure transparency.

 

5. Conclusion

The EU market presents significant opportunities for Vietnamese agricultural exporters, thanks to its high demand and tariff advantages under the EVFTA. However, businesses must meet stringent quality standards, prepare complete documentation, and choose the appropriate shipping methods to ensure a smooth export process.