DETAILED GUIDE TO OFFICIAL IMPORTS FROM CHINA

Today, official imports from China have become a preferred method for many businesses, helping to minimize risks in transportation and customs clearance. So, what are the benefits of official imports? Let’s explore the details with Smart Link Logistics in this article!

What Is Official Importation from China?

Official importation refers to legal trade transactions conducted through international border gates between Vietnam and China. Goods are imported into Vietnam via the following main routes:

Land transportation: Through major border gates such as Huu Nghi (Lang Son), Mong Cai (Quang Ninh), and Kim Thanh (Lao Cai).
Sea transportation: Key ports include Hai Phong, Cat Lai (Ho Chi Minh City), and Da Nang.
Air transportation: Imports via Tan Son Nhat and Noi Bai airports.

When using the official import method, goods must comply with government regulations and undergo inspection and supervision by state authorities. Businesses are also required to fulfill tax obligations and ensure that goods meet origin, quality, and food safety standards before customs clearance.

Forms of Official Importation from China to Vietnam

Currently, there are two common official import methods:

Direct Import: The business is listed as the importer on the customs declaration, directly negotiates prices, signs contracts, and completes import procedures. This method allows better control over product quality and costs.
Entrusted Import: The business outsources import services to a third party. The service provider handles the customs declaration, import procedures, and transportation of goods to Vietnam.

Sea freight shipping between Vietnam and China

Key Parties Involved in the Official Import Process

The import process from China involves multiple stakeholders, including:

Importing businesses: Companies that need to import goods from China.
Import service providers: Third-party firms that assist in completing import procedures.
Customs authorities: The government agency responsible for inspection, supervision, and customs clearance approval.
Ports and border gates: Locations where goods are received and inspected before clearance.

Cost Breakdown for Official Imports from China

In addition to the cost of purchasing goods, businesses should prepare for additional fees, such as:

Customs clearance fees
Import licensing fees
Import duties and VAT (Value Added Tax)

Benefits of Official Imports from China

Compared to unofficial border trade, official imports offer several advantages, including:

Legal Compliance: Goods are imported in accordance with state regulations, reducing legal risks for businesses.
Complete Documentation: Including VAT invoices, Certificates of Origin (C/O), and clear customs documentation.
On-Time Delivery: Ensuring that goods arrive in the correct quantity and quality, without damage or loss.

Official Import Process from China

1. Document Verification

Before importing, businesses must prepare the following documents:

Sales Contract
Commercial Invoice
Packing List
Import Declaration
Bill of Lading (B/L) or Airway Bill (AWB)
Import License (if applicable)

2. Customs Declaration

Vietnam’s VNACCS/VCIS electronic customs system simplifies the customs declaration process. After submission, the system classifies shipments into three channels:

Green Channel: Immediate customs clearance.
Yellow Channel: Additional document verification required.
Red Channel: Physical inspection of goods and document verification.

3. Tax Payment & Delivery Order Processing

Businesses must determine the applicable import tax rates and complete tax payments before retrieving their goods.

4. Final Clearance & Transportation

Once customs clearance is complete, goods are transported to the warehouse or distributed to customers.

Important Considerations for Official Imports from China

Verify Suppliers Carefully: Ensure that Chinese suppliers are reputable to avoid quality risks.
Check Prohibited Goods Lists: Make sure imported items comply with Vietnam’s regulations.
Prepare Complete Documentation: Well-organized paperwork ensures faster customs clearance and avoids unexpected costs.

Official importation from China is a safe and effective solution for Vietnamese businesses. We hope this article provides a clear overview of this import method!

If you’re looking for the best import-export solutions, feel free to contact us for detailed consultation. If you need legal support or assistance with customs procedures in import-export activities, please contact Smart Link Logistics for fast and efficient consultation. With over 14 years of experience in the transportation field, we are proud to accompany you throughout your journey.

Hotline: + 84 902 964 982 to know more about our services

If you require assistance with international import and export of goods, please contact our team at Smartlink Logistics. We are available to provide you with professional guidance on our services and the necessary customs procedures.

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