COMMON TYPES OF INVOICES IN IMPORT-EXPORT

In the field of import and export, invoices are not only essential documents but also serve as the basis for customs procedures, tax calculations, and related fees. Below is an overview of the most commonly used invoices in import-export activities.

1. Commercial Invoice

Purpose: An official document confirming the sales transaction between the seller and the buyer.

Contents: Includes detailed product information, transaction value, payment terms, and details of both buyer and seller.

Application: Used as a basis for customs duty calculation, bank payments, and customs clearance procedures.

2. Proforma Invoice

Purpose: A preliminary invoice often used for applying for a business visa, opening a Letter of Credit (L/C), or cost estimation before finalizing a transaction.

Contents: Similar to a Commercial Invoice but does not include official signatures and stamps.

3. Advance Invoice

Purpose: Issued when the buyer makes a partial payment in advance for an order.

Contents: Specifies the amount paid and the remaining balance to be paid upon delivery.

4. Customs Invoice

Purpose: Used for declaring detailed information about goods to customs authorities.

Contents: Includes details similar to a Commercial Invoice but may require additional information as per each country’s regulations.

5. Tax Invoice

Purpose: Used for calculating and declaring Value Added Tax (VAT) or other applicable taxes.

Contents: Includes goods value, applicable tax rates, and total tax payable.

6. Freight Invoice

Purpose: Issued to settle transportation-related costs.

Contents: Specifies the mode of transport, freight charges, and additional surcharges (if any).

7. Insurance Invoice

Purpose: Used for paying insurance fees for goods during transportation.

Contents: Provides details on insurance type, insured goods value, and insurance premium amount.

8. Consular Invoice

Purpose: Required by certain countries and must be certified by the consulate of the importing country.

Contents: Similar to a Commercial Invoice, but with official consular certification.

Why Should Businesses Understand Import-Export Invoices?

A clear understanding and proper use of invoices not only help businesses streamline procedures efficiently but also minimize legal risks and optimize costs.

If you need legal support or assistance with customs procedures in import-export activities, please contact Smart Link Logistics for fast and efficient consultation. With over 14 years of experience in the transportation field, we are proud to accompany you throughout your journey.