NOTES FOR DECLARING EXPORT CUSTOMS DECLARATION

Declaring export customs declaration is a crucial step in the export process. To ensure speed and accuracy, preparing all necessary information in advance is key. Below, Smart Link Logistics provides a detailed guide for businesses.

1. Prepare Customs Declaration Software

Currently, businesses can use various popular customs declaration software, such as:

• Free software provided by the General Department of Customs.
• ECUS5 Software by Thái Sơn.
• FPT Electronic Customs Software.

Businesses need to purchase licenses and follow installation instructions to meet declaration requirements.

2. Utilize a Digital Signature (Token)

A digital signature is a valuable tool for businesses to file taxes and customs declarations. Businesses can:

• Use their existing digital signature or purchase one specifically for customs declarations.
• Contact digital signature providers to register an administrative account with the General Department of Customs.

3. Prepare an Export Documentation Set

An export documentation set includes the following basic documents:

• Sales Contract.
• Commercial Invoice.
• Packing List.
• Shipping Booking.

For goods requiring an export license, businesses must obtain the license before submitting the declaration.

4. Determine Detailed Shipment Information

Businesses must clearly identify the following details to avoid errors:

• Information about the seller and buyer.
• Product name in Vietnamese.
• HS Code.
• Customs sub-department receiving the declaration.

5. Skilled Staff with Specialized Knowledge

Employees handling customs declarations should understand procedures, regulations, and have experience in import-export operations. This minimizes errors and optimizes the declaration process.

Conclusion

While declaring export customs declaration may seem simple, it requires meticulous preparation and focus. Smart Link Logistics hopes this article provides you with essential information to complete your export declarations quickly and efficiently. If you require assistance with legal or customs procedures in export-import activities, contact Smart Link Logistics for quick and efficient support. With over 14 years of experience in logistics, we are committed to accompanying you on your journey.