INCORRECT CONTAINER DECLARATION DETAILS

During customs procedures, errors in declaring container numbers on export customs declarations are relatively common, especially when handling a large volume of shipments. If not resolved promptly, such errors can lead to delays in customs clearance or incur unnecessary additional costs. This article will guide businesses on how to address incorrect container declaration, enabling a smooth export process.

What is Incorrect Container Declaration?

Incorrect container declaration occurs when the container number provided on the customs declaration form does not match the actual exported container. This can result from data entry mistakes, oversight during verification, or changes in container numbers without updating the declaration.

Steps to Address Incorrect Container Declaration

1. Present Cargo Handling Documentation
   When passing through the customs supervision area at the port and discovering container number discrepancies, businesses should:

   • Submit cargo handling documents for imported goods.
   • Alternatively, provide a Container Number Statement for Export Goods (Form 31/BKCT/GSQL, Appendix V, issued with Circular 38/2015/TT-BTC).

2. Provide Documentation from the Carrier
   Businesses must submit documentation from the carrier confirming the container number change. This ensures the updated information is accurate and officially validated.

3. Customs Officials Update the System
   Once the required documents are submitted, customs officers at the port will review and update the correct container numbers in the system. This step facilitates uninterrupted processing for subsequent procedures.

Legal Basis for Supplementing Container Numbers

Under Article 20 of Circular 38/2015/TT-BTC, as amended and supplemented by Circular 39/2018/TT-BTC, the process of amending customs documents for exported and imported goods is clearly outlined, ensuring transparency and ease of compliance.

Important Notes When Declaring Container Numbers

To prevent errors in container number declarations, businesses should:

• Thoroughly Verify Information Before Submission: Ensure container numbers provided by carriers are accurate and up-to-date.
• Maintain Close Communication with Carriers: Notify promptly about any changes in container numbers to allow timely updates.
• Keep Complete Documentation: Safeguard all cargo handling and transportation documents for reference as needed.

Significance of Accurate Container Declarations

Correctly declaring container numbers is vital for businesses as it facilitates swift customs clearance and helps avoid risks such as:

• Incurring demurrage charges for container storage at ports.
• Administrative penalties for incorrect declarations.
• Delays in delivery schedules, potentially harming reputation with partners.

Conclusion

Errors in container number declarations on customs documents can be effectively rectified if addressed promptly and properly. Businesses should adhere to the procedures for supplementary declarations and collaborate closely with customs authorities to ensure smooth clearance.

If you require assistance with legal or customs procedures in export-import activities, contact Smart Link Logistics for quick and efficient support. With over 14 years of experience in logistics, we are committed to accompanying you on your journey.